These people are absolutely essential because without them no speaker will be seen or heard with any degree of professionalism. And without the web streaming guys no content will ever leave the room.
With all this dependency you might think that production crews would be well looked after when on site. For those of you event planners that take great care of your production crew then I take my hat off to you. But, if you are a planner that doesn’t give your production crew a second glance then shame on you. It’s time to put that right and here are three simple tips to help you.
Brief Your Production Crew
In advance of your event make sure that the production crew understand clearly what you want to happen as there can be a number of variations so be clear. If the content is being streamed how long is the streaming to be? How many cameras do you need? If you have a remote speaker, do you need to see them on a screen or just hear their voice? Once you have clearly worked out what you require then the production crew will be able to make it happen.
Show Your Running Order
Provide the running order of the event to your production crew. It’s very simple and keeping everyone in the loop will benefit you. I know from experience that the production crew really add some great ideas when bringing all these logistical elements together. You cannot ignore your production crew and hope it will all work. A hybrid event requires more consideration than a traditional event as the hybrid element means you have on-line delegates to look after.
Feed and Water Your Production Crew
This in my book is a basic. Ensuring your production crew are fed and watered is crucial. They are working long hours and need to keep their energy levels high. Ensure that they can find the food and keep them topped up with regular non alcoholic drinks.
Related Posts and Resources
Hybrid Event Planning on Planet Planit
Hybrid Event Centre
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